Account Purge Cycle
Computing accounts will be targeted for purge based on the criteria below.
- Students: Upon graduation or after not attending classes for three (3) quarters.
- Graduate students who have applied for and been accepted for a future quarter will not be targeted.
- Students working to complete projects after graduation MUST submit an Exemption Request.
- Faculty: After not having taught a class in four (4) months.
- Staff: When the Cal Poly Human Resources system reflects a non-current status.
- ASI/Foundation/Auxiliary: When they are no longer sponsored by their organization.
- Affiliated Persons: After the end date on the Affiliated Person Request Form on file. Affiliated Person Request forms must be submitted annually.
- Emeritus Persons: Upon their death. Accounts are not transferable to others.
- Club Accounts: When they are no longer recognized by ASI and are no longer in the Cal Poly Directory.
- Departments and Committees: When they are no longer officially sanctioned or recognized by the University.
Purge Exemptions
- Exemptions from purge can be requested using the Affiliated Person Request Form [pdf] or a Computer Account Extension Request (for State Faculty, Staff, or Students) [pdf].
- Please note that Exemption/Affiliated requests require budget “chart field” information and administrative approval. You must plan ahead and submit a completed form to avoid service interruption.